Job Title: Tradeshow and Events Coordinator

Department: Brand Experience

Reports to: Tradeshow and Events Manager

Hours Available: M-F 8:30am-5:30pm EST (1-hour lunch break)

FLSA Class: Non-Exempt

Physical Address: 200 Sea Ln, Farmingdale, NY, 11735

Salary Range: $25.00 - 30.00/hour (Actual compensation will be determined based on experience, location, and other factors permitted by law)

Why Work @ BEDGEAR?

At BEDGEAR, we’re redefining what sleep means for performance. Our products are built to help people wake ready™ — and we apply that same philosophy to our team. You’ll join a fast-moving company that values innovation, ownership, and the relentless pursuit of better. At BEDGEAR you can expect to find successful teammates who exemplify our core values of being:

HUNGRY - HUMBLE - CURIOUS - CLEVER - COMMITTED - HUMANITARIAN

Job Summary:

The Events & Tradeshow Coordinator supports the execution of company tradeshows, events, and showroom experiences across all B2B channels. This early-career position plays a key role in logistics, planning, vendor coordination, and on-site event execution. The coordinator works closely with the Tradeshow & Events Manager and cross-functional teams to ensure every detail aligns with brand standards and delivers a seamless experience. This position requires strong organizational skills, attention to detail, and a willingness to travel (up to 35%) to support tradeshows and events.

Essential Functions (Included but not limited to):

• Assist with the planning and execution of all tradeshows, events, and showrooms (B2B).
• Support project timelines, task lists, and calendar management for event deliverables and deadlines.
• Coordinate shipping logistics, asset tracking, and inventory management for event materials, displays, and product samples.
• Work cross-functionally with Marketing, Creative, Sales, and Logistics teams to support brand presentation and customer experience.
• Assist with vendor sourcing, contract coordination, purchase order requests, and payment tracking.
• Facilitate the creation of tradeshow materials, including booth graphics, signage, giveaways, and handouts.
• Support on-site setup, execution, and teardown at tradeshows, events, and markets.
• Assist with data collection, photography, and event recaps to document learnings and results.
• Maintain organization of event storage areas, inventory lists, and shipping documentation.
• Support continuous process improvement and cost-efficiency initiatives across tradeshows and events.

Minimum Requirements:

• Must be 18 years of age or older.
• HS Diploma or GED
• Must be legally authorized to work in the United States and have IDs needed to verify.
• English proficient (reading, writing, speaking, comprehension)
• Must be willing and able to work on-site in Farmingdale office when not traveling
• Successful completion of a criminal background check is required

Knowledge, Skills, and Abilities:

• 1–3 years of experience in event coordination, marketing support, or project administration (internship experience accepted).
• Strong organizational and multitasking abilities with excellent follow-through.
• Proficiency in Microsoft Office and project management or collaboration tools (e.g., Asana, Jira, Monday.com, Smartsheet).
• Excellent written and verbal communication skills.
• Ability to lift up to 30 lbs. and participate in physical event setup when required.
• Willingness to travel up to 35% of the time for tradeshows and events.

Physical Requirements:
 

Key:

N-Never

O-Occasional; 1-33% of time

F-Frequent; 34-66% of time

C-Constant; 67-100% of time

About BEDGEAR® PERFORMANCE®

Launched in 2009, BEDGEAR® is the brand of Performance® that provides innovative bedding by focusing on an active lifestyle and well-being. BEDGEAR’s sleep solutions are engineered with Performance fabrics that are temperature neutral and instant cooling and maximizes airflow to allow the body to naturally regulate its temperature. With a core belief of One Size Does Not Fit All™, BEDGEAR has redefined the way people view sleep by developing interactive in-store experiences and breathable bedding products that are personally fit to a consumer based on specific factors, including body type, sleep position and temperature. BEDGEAR is dedicated to integrating environmental responsibility into product development to ensure less returned goods are being sent to landfills. BEDGEAR is essential to the rest and recovery routines of professional athletes and active people who need to maximize their sleep. A proud manufacturer in the USA, BEDGEAR offers mattresses, pillows, sheets, blankets, pet beds as well as travel, kids and baby products that often feature removable and washable covers to maintain a clean and healthy sleep environment. BEDGEAR is represented in more than 4,000 retail stores across the globe and has earned more than 220 U.S. and worldwide patents, trademark registrations and pending applications. Sleep Fuels Everything®!

Learn more at bedgear.com.

BEDGEAR® is proud to be an Equal Opportunity Employer that participates in the E-Verify program. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on merit, qualifications, and business needs.